To sign up, vendors should email firstname.lastname@example.org with: Business Name: Contact: Cell phone: Mailing Address: Product Description/2 Photos: Texas Sales Tax #, if applicable:
List of desired events:
Indoor or Outdoor booth; Size of booth (when applicable):
Last event attended:
Are you a first time vendor:
Once this email is received, an invoice for the booth and $15 refundable application fee with be emailed. This invoice must be paid within 7 days of being generated. If the vendor is a direct sales rep and another rep with the same company requests/pays their invoice prior to their invoice being paid, then their invoice will be cancelled. If all booth spaces are sold before your invoice is paid, your invoice will be cancelled. So while vendors have up to 7 days to pay their invoice, it’s best to pay it immediately. Your receipt will serve as your confirmation (A receipt is automatically emailed by the credit card processing system).
All booth sales are final. If, for any reason, you are unable to attend, please send someone else to cover your booth/line (they must be selling exactly what you were approved to sell). Vendors may not sublet their vendor booths to another vendor. If GGA Productions cancels an event and doesn't offer another event to offset it , then the vendor may either be refunded or rolled to another event. GGA Productions has 10 business days to issue a refund in such instances. If there is a natural disaster and the venue is made unusable, then GGA Productions will reschedule the event at another venue, offering to either roll vendors to that rescheduled location or another event. If a vendor becomes unable to attend an event, they may contact us via email with no less than two weeks notice and then the vendor may pay a $25 administrative fee and be rolled to another event where space is available. A confirmation of this booth roll will be emailed back. Any vendor providing GGA Productions with less than two weeks notice will forfeit their booth fee, but will still be able to book future events. Any vendor that simply "no shows" will forfeit their booth fee and no longer be allowed to book future events with GGA Productions. Any "no shows" will also forfeit any other events that were booked with no refund.
Event locations may be changed for a variety of reasons, GGA Productions will communicate with vendors via email for any cancellations, reschedules or venue relocations.
Event dates, times, and locations are subject to change. In the event a vendor has booked and paid for an event, and the event is moved to a different time or location; postponed; or canceled, GGA will provide a replacement booth, of equal or greater value, at a different time and/or location. The details of the replacement event will be confirmed upon mutual agreement between the vendor and GGA.
Replacement booths are not provided when a vendor has defaulted in any way, by failing to show up, by arriving after vendor check in or vendor set up has ended, or by behaving in a way that is threatening, slanderous, libelous, or otherwise damaging to GGA, including GGA shows, GGA owners, or GGA officers/staff.
Under no circumstances shall vendor booth fees be refunded, unless GGA chooses to do so in lieu of a replacement booth or booths.
Booths may not be shared or split between two direct sales companies. One product line per booth. If you were approved to sell hand-made jewelry, but want to add wreaths, you must seek approval via email before adding any item to your approved sales list. There is no subletting of booths, meaning that you've sold your booth to another vendor. If a vendor wants to transfer their booth to another rep of the same line, an email must be sent with the new vendor's information, along with a $25 transer fee per event to be transferred.
If you bring children to an event, they are to stay with you at your booth, no unsupervised children are permitted. No dogs, unless they are certified service dogs. Electric is not guaranteed, but may be noted as a request.
GGA Productions does not guarantee any vendor specific sales or attendee numbers. All booths must be claimed by 9 am on Saturday via vendor check in. Unclaimed booths will be released to other vendors (at GGA Productions’ discretion), no refunds for booths not claimed by 9 am. No breaking down prior to 3:45 pm on Sunday for two day shows; 4:45 on Saturday for one day shows. If you break down early and have other events booked, those events will be voided and no refund will be given and no other events will be booked.
We do not tolerate vendors going booth to booth complaining about their sales or lack thereof, complaining about other vendors, the promoter, etc. If there is a problem, please address it with the promoter directly or the vendor directly.
No more than 3 people are to be working in your booth at one time. No soliciting or "suit case marketing" allowed at any GGA Productions event. All vendors and their booth assistants must wear a vendor wristband. Two wristbands are included with each booth purchased. Additional wristbands may be purchased for $5 for two day events; $2.50 for one day events. It is the vendor’s responsibility to distribute these wristbands. Anyone arriving at the event without a wristband on (not waved at the gate attendees out the window, etc.) will be charged admission. NO EXCEPTIONS. Vendors will have until 9 am on Saturday to purchase wristbands. After that, no more wristbands will be sold and it’s admission only sales.
Upon arrival at an event, please look for the "Vendor Check In" table. Please do not enter the event space looking for your booth, as we need to keep track of who has checked in, distribute wristbands, etc. If no one is at the Vendor Check In table, please wait, we will return as soon as we’re finished with the vendor currently being served.
Your booth space will be marked and must include space for you to enter your own booth. Please do not expect your booth neighbor to give up part of their space so that you may enter your booth. You will need to set your booth space up accordingly. If you’re in a 10x10 space and want to use a pop up canopy, only the frame may be used inside, no canopy covers may be used inside without specific prior permission, as you may not block other vendors. Only vendors placed in an area that will not negatively impact other vendors may use canopy tops on their frames.
We've had an increased number of vendors showing up late. This is problematic for many reasons, so we are now requiring all vendors, regardless of whether your booth is already set up or not, to be in place by 930 am. Vendors that arrive late will forfeit any application fee and risk not being booked at future events.
If you’re planning on hanging banners, posters, etc., on the wall, only 3M removable strips may be used. No tacks, tape, etc. Some venues, such as Hurst Conf Center, allow nothing to be placed on the walls.
Vendors are encouraged to cover their set ups prior to leaving, but it is not required.
We are all put under a great deal of demands at each event. However, at no time is it appropriate for any of us (production team, vendors, attendees, etc.) to use profanity with customers, other vendors or the production team. Anyone doing so will be required to leave the event, no refunds given.
Smokers: We do ask that all smokers smoke away from all building entry ways and outdoor vendors.
Damages: Any vendor that damages a venue or other vendor’s property or property of GGA Productions, will be held liable for said damages. This includes putting scratches on floor. Items should not be dragged across floors, but carried.